HR Assistant Job Description

* Feel free to customize this job description to accurately reflect the responsibilities, and qualifications required for this position in your organization.

Job Title : HR Assistant

Location : [Work location]

Job Type : [Full-Time/Part-Time/Contract]

Education Qualification : [Required education, certifications]

Experience : [Provide expertise required for this job]

Skills : [Specific skills needed for the role]

Job Summary :
As an HR Assistant at (your company name), you will be passionate about HR practices and eager to contribute to the smooth operation of our HR department. This role involves a variety of administrative tasks and provides support to our HR executives.

Responsibilities :

• Support daily HR operations and functions.
• Provide administrative and clerical assistance to HR executives.
• Keep and refresh employee records in both physical and digital formats.
• Handle documentation on personnel activities, such as staffing, recruitment, training, grievances, and performance evaluations.
• Coordinate HR projects (e.g., meetings, training sessions, surveys) and take minutes.
• Address employee inquiries regarding HR issues, policies, and regulations.
• Assist in payroll preparation by providing relevant data (e.g., absences, bonuses, leaves).
• Communicate with public services when necessary.
• Handle complaints and grievance procedures appropriately.
• Manage communication with candidates and arrange interview schedules.
• Conduct initial orientation for new hires.
• Assist recruiters in sourcing candidates and updating the database.

Requirements :

• Experience as an HR Assistant or in a comparable position.
• Knowledge of HR and office procedures.
• Knowledge of operating office equipment, such as printers and fax machines.
• Understanding of labor laws.
• Excellent organizational skills.
• Proficiency in MS Office.
• Strong administrative and people management skills.
• Effective verbal and written communication skills.
• Professionalism in collaborating with various managerial levels.